Minutes of the Annual General Meeting of the Federation of Canadian Dentistry Student Associations

held June 18, 2016 in Albion Room A & B, Novotel, Ottawa, Ontario

Participants:

Jennifer Branch, University of Western Ontario Dental Student Society
Jeremy Brandelli, University of Alberta Dental Students Association
Huei Cheung, Manitoba Dental Students' Association
Kerri-Lyn Chong, University of British Columbia Faculty of Dentistry Dental Undergraduate Society
Julie Delcorde, Dental Student Society of the University of Toronto
Kelsey Eatmon, Dalhousie Dentistry Students' Society
Khashayar Gharavi, Dental Student Society of the University of Toronto
Andréann Guillemette, L’Association des étudiants (es) en Médecine Dentaire de l’Université de Montréal
Jihyun Han, Manitoba Dental Students' Association
Gabriel Icho, McGill University Dental Students' Society
Ivy Fangyu Lin, McGill University Dental Students' Society
Liam McQuaid, Dalhousie Dentistry Students' Society
Mathieu Nepton, Association des étudiants de médecine dentaire de l'Université Laval
Antoine Paradis-Surprenant, L’Association des étudiants (es) en Médecine Dentaire de l’Université de Montréal
Goli Sammak, Saskatchewan Dental Student Society
Vanessa Shewchuk, University of Alberta Dental Students Association
Laurie St-Pierre, Association des étudiants de médecine dentaire de l'Université Laval
Nada Tabbara, University of Western Ontario Dental Student Society
Mary Tait, Saskatchewan Dental Student Society
Matthew Yeung, University of British Columbia Faculty of Dentistry Dental Undergraduate Society

Guests/observers:

Dr. Suham Alexander, Clinical Editor, CDA Oasis, Canadian Dental Association
Dr. Paul Allison (McGill), President, Association of Canadian Faculties of Dentistry\
Monique Bouchard, Coordinator, Dental Academia and Health Informatics, Canadian Dental Association
Dr. Jack Gerrow, Executive Director and Registrar, National Dental Examining Board
Michael E. Hall, Jr., National Executive Chair, The Student Professionalism and Ethics Association
Dr. Frank Hohn, CDA Board of Directors Liaison (regrets), Canadian Dental Association
Dr. John O’Keefe, Director, Knowledge Networks, Canadian Dental Association
Dr. Benoit Soucy, Director, Clinical and Scientific Affairs (regrets), Canadian Dental Association
Dr. Brian Rinehart, President, Canadian Dental Regulatory Authorities Federation
Susan Roberts, Vice-President, Insurance Advisory Services, CDSPI
Sohaib Soliman (Washington ’17), President, American Student Dental Association
Jennifer Sponchia, Manager, Credential Verifications & Program Services, National Dental Examining Board

1. Welcome and Opening Remarks

Since due notice of the meeting had been given and a quorum was present, the Chairperson called the Annual General Meeting (AGM) of the Federation of Canadian Dentistry Student Associations (FCDSA) to order at 8:30 a.m. on Saturday, June 18, 2016 in the Albion Room A & B of the Novotel, Ottawa, Ontario. Mr. Khashayar Gharavi (Toronto ’17) acted as Chairperson and Ms. Monique Bouchard acted as Recording Secretary.

Mr. Gharavi welcomed the Council members and the guests/observers to the meeting.

The Council members expressed its thanks to CDSPI for its generous financial support of the AGM and the first Council Planning Session. Thanks also go to the Canadian Dental Association for its ongoing support in hosting the FCDSA Secretariat and providing logistical and other administrative support.

All AGM participants were invited to participate in discussions.

2. Adoption of the Agenda

The agenda was adopted as circulated with the addition/modification of the following items:

New item 5.5 Student Wellness Committee (SWC)
Photo session will be held right after the meeting, followed by the meeting of incoming and outgoing chairs.
Move item 10. Committee and Working Group Appointments to the agenda of the Meeting of the Council to be held after the Planning Session on June 19, 2016

It was noted that the program was flexible so that additional time could be allotted for further discussion of any item if needed.

Matters arising from the minutes will be discussed during the meeting.

3. Approval of Minutes – June 20, 2015

IT WAS MOVED, SECONDED AND RESOLVED that the minutes of the meeting of the Federation of Canadian Dentistry Student Associations held June 20, 2015 be approved.

Any matters arising from the minutes were discussed during the course of the meeting.

4. The Year in Review – A Report from the Executive

Mr. Gharavi and other members of the Executive delivered The Year in Review – A Report from the Executive, containing updates on activities and actions taken by the Executive and Committees/Working Groups since the last Annual General Meeting.

Here are some highlights from the report:

There has been progress on the three federation goals to Connect, Engage and Advocate.
The first National Forum for Dentistry Students web-conference took place in March to identify issues faced by dental students. Here, students discuss issues and formulate possible solutions/recommendations. The FCDSA will be directly involved and will take the lead on issues impacting dental students at a national level. More forums are planned.
CDA helped facilitate the first virtual town hall meeting, bringing together a panel of experts and dental students to discuss ethical cases. The FCDSA partnered with CDA and SPEA on this project. The next town hall meeting will be held in collaboration with NDEB.
The Finance Committee developed a Sponsorship Package and has begun talks with several large dental suppliers.
The audience for the Facebook page and website is growing. Both include new features focused on leadership and student leaders in action. Student input will be sought on other content areas to be developed. The website is currently unilingual but plans are being developed to translate the content.
FCDSA representatives attended meetings of CDSPI, ACFD, NDEB, CDA and ASDA.
The ACFD meeting included discussions of a joint CDA/ACFD research and development project to assess the admissions criteria, determine research areas and make recommendations on how to improve the selection system. FCDSA looks forward to working with ACFD in the future.

Proposed resolution for Council Invitations to the AGM

A few years ago, the Council established a list of organizations to be invited to the FCDSA AGM. Since then, FCDSA has learned that one of the organizations wasn’t actually the national organization and that the prioritizing of organizations could mean that some on the list might never actually get invited. The Executive proposed a resolution to address both issues.

IT WAS MOVED, SECONDED AND RESOLVED that the following amendments be made to the list of organizations to be invited to the FCDSA Annual General Meeting:

• Central Veterinary Student Association (CVSA)

Be amended to read:

• Students of the Canadian Veterinary Medical Association (SCVMA)

And that the phrase “In descending order of priority, the following organizations be invited…” should be amended to read “The following organizations should be invited…”

5. Reports from Committees and Working Groups

5.1. Finance Committee

Nada Tabbara, Chairperson of the Finance Committee (FC), presented the committee’s report. The FC has focused on establishing relationships with potential sponsors. A sponsorship package has been developed and includes an opportunity for sponsors to help support events held at individual schools.

The 2015 Financial Report shows a year-end deficit of $495.40, due to an unused travel credit from 2014 which was expensed in 2015. Assets, including cash, accounts receivable and prepaid expenses, total $12,905.30.

IT WAS MOVED, SECONDED AND RESOLVED that the Financial Statements for the fiscal year ended December 31, 2015 be accepted as presented.

At the 2015 AGM, the Council approved an activity plan for 2016. CDSPI generously agreed to sponsor the 2016 AGM to the amount of $35,000. This significant increase allowed the FCDSA Council to hold its first Planning Session. The 2016 budget was adjusted accordingly. The adjusted AGM budget reflects a possible deficit of $1,250. As the FC preferred to over-estimate expenses for the extra day, it hopes that expenses will once again come in under budget.

The Council considered the revised activity plan for 2016 and proposed activity plan for 2017.

IT WAS MOVED, SECONDED AND RESOLVED that the revised activity plan for 2016 and the proposed activity for 2017 be approved as presented.

The FC identified the following next steps for the coming year:

Continue working to develop a sustainable financial model.
Revise the sponsorship package for 2016-2017 including additional partnerships options.
Develop short list of potential sponsors for each sponsorship category and schedule telephone/video conferences between June and September to secure sponsorships for the 2016-2017 activities.
If requested, participate as needed in discussions regarding a possible dental student conference.
If feasible, implement processes for receiving credit card payments.
Revisit the proposal to member associations regarding FCDSA Council member involvement in planning local events and FCDSA helping to generate sponsorship funds for these events.

To reduce AGM expenses, the FC has recommended that double occupancy be listed on the AGM Participation Form as the default option. Single occupancy could be granted upon request.

5.2. Internal Communications Committee

Ivy Lin, Chairperson of the Internal Communications Committee (ICC), presented the committee’s report.

The report included a summary of ICC activities since the last AGM:

Incorporated logo into Facebook page, website, letterhead and business cards
Updated FCDSA PowerPoint presentation
Developed an e-mail template to increase student awareness of Facebook page
Periodically featured representative bios on Facebook page and website
Regular Facebook postings
Explored options to organize a Facebook contest
Participated in the first National Forum and propose ways to improve it

In response to student requests and with the support of the Executive, the ICC undertook a survey of the graduating class of 2016 from all Canadian dentistry schools with the goal of identifying dental students’ concerns with the NDEB examination and the areas of potential improvement from the students’ perspective. The Council considered the report on the results of this survey. The report included nine recommendations to the NDEB.

IT WAS MOVED, SECONDED AND RESOLVED THAT the FCDSA 2016 Canadian NDEB Examination Survey Report be accepted and submitted to the National Dental Examining Board of Canada for consideration.

The ICC identified the following next steps for the coming year:

Increase student participation in posting to the Facebook page by setting up a system for post submission by students.
Continue to feature committee members and student leaders on the Facebook page to increase visibility.
Work with the finance committee to organize contests on the Facebook page to increase its visibility.
Conduct survey among member associations to identify issues that FCDSA can potentially tackle.
Attend future National Forum web-conferences, create a survey to get feedback from the attendees, and write up a report.
Advertise web-conferences by creating a poster and by scheduling Facebook posts and website content.

5.3. External Communications Committee

Kelsey Eatmon, Chairperson of the External Communications Committee (ECC), presented the committee’s report, which included several proposed resolutions:

The report included a summary of ECC activities since the last AGM:

Continued developing the website, involving dental schools as much as possible.
Personalizing website by seeking more photos provided by member associations.
Created posters for each set of FCDSA council representatives to increase visibility.
Created website Student Leaders in Action and Student Leader Profile sections.
Sought content related to issues of concern to students.
Featuring new website content on Facebook postings, increasing traffic to both.

The ECC identified the following next steps for the coming year:

To work with the Finance Committee to secure funding for translation of the website
To record a video with FCDSA president to be posted on the website at the AGM
To take professional photos of students at the AGM and replace the website stock photos with them.
Once steps 1-3 are completed and incorporated into the website, send out the website survey to all Canadian dental students for feedback.
To continue to seek out content from dental students across Canada and establish more ways to incorporate students into the formation of the website.
To train members of the ECC to edit and add information to the website.
To continue to develop content of the FCDSA website, especially the Issues page.
To review student survey results and incorporate the feedback into the website.

5.4. Dental Student Conference Working Group (DSC WG)

Antoine Paradis-Surprenant, Chairperson of the Dental Student Conference Working Group (DSC WG), presented the working group’s report.

The DSC WG presented a new model for a national dental student conference, striving to produce a more academic event which will be attractive to both the students and the schools. The report outlined the ways in which FCDSA would be involved in such a conference:

Making the contact easier between the main organizing committee and various associations like the CDA and the ACFD
Members of the DSFWG will be available to advise the organizing team with the data collected from past IDSC’s. They will also contribute in promoting the event. They can be the official contact between certain sponsors and the organizing team. Throughout the organization process, they will keep reflecting on the possible improvements to the event and feed the organizing committee with ideas.
Members of the FCDSA’s finance committee will manage the monetary involvement of the FCDSA in the event. They will have access to the planned budget of the main organizing committee. They can also be the contact between certain sponsors and the organizing team.
Members of the FCDSA’s external communications committee will promote the event on the FCDSA’s website
Any member of the FCDSA will promote the event in their respective school, to achieve a maximal attendance rate.
The FCDSA’s president will have a look at coordinating said activities for the FCDSA’s committee involved.

IT WAS MOVED, SECONDED AND RESOLVED that the final report of the Dental Student Conference Working Group be accepted and that the FCDSA work towards following the recommendations contained within the report.

IT WAS MOVED, SECONDED AND RESOLVED that a Dental Student Conference Committee (DSCC) be established consisting of Council members.

IT WAS MOVED, SECONDED AND RESOLVED that the terms of reference be drafted for the Dental Student Conference Committee during the June 19, 2016 Council Planning Session and be presented to the meeting of the Council immediately following the session for approval.

5.5. Student Wellness Committee (SWC)

Ivy Lin report on discussions with her local Ombudsman and presented draft terms of reference for a proposed new FCDSA Committee related to student wellness.

The Council review the draft Terms of Reference and asked that objective 4 be amended to read as follows:

Advocate for the students’ mental and physical wellness needs through collaboration with other national organizations such as ACFD and CDA.

IT WAS MOVED, SECONDED AND RESOLVED that a Student Wellness Committee (SWC) be established consisting of Council members. The mandate of the SWC will be to address dental students’ physical and emotional wellbeing by increasing awareness of the prevalent health problems among dental students, offering solutions on a personal level, and advocating for its improvement as a national voice.

IT WAS MOVED, SECONDED AND RESOLVED that the proposed terms of reference for a Student Wellness Committee be approved, as amended.

6. Presentations from Invited Organizations

6.1. National Dental Examining Board of Canada

Dr. Jack Gerrow, Executive Director of the National Dental Examining Board of Canada (NDEB) briefed the Council. The presentation touched on the following areas:

The changing face of dentistry in Canada (increasing number of internationally trained dentists)
Examinations and Assessments (certification and equivalency processes, dental specialty core knowledge examination, Virtual OSCE)
Program Services (equivalency process applications and credential verification, program services, special accommodations, collaborative agreement between NDEB and Dental Council of New Zealand)
Research (integration into practice, publications, Knowledge, Skills and Abilities (KSAs) Survey

6.2. Association of Canadian Faculties of Dentistry

Dr. Paul Allison, President of the Association of Canadian Faculties of Dentistry (ACFD) made a presentation to the Council. The presentation touched on the following areas:

Four ACFD committees (dean, academic affairs, clinical affairs, research affairs) meet on an annual basis to discuss common issues. ACFD is funded by the faculties themselves.
FCDSA representatives attended meetings related to admissions. ACFD is working with CDA to create a research and development program around admission tools.
ACFD and CDRAF are discussing support for the ACFD Competency document as a national document, academic licensing across Canada, Specialty Program Directors criteria, and the future of PGY1.
ACFD and CDAC discussions continue about the proposed language changes and credentials regarding Specialty Program Directors. They are also discussing the ACFD Competency Framework document, the Admissions working group report, and vocational training, PGY1.
ACFD is considering what formal links could be possible, including possible observer committee positions. ACFD offered to work with FCDSA on better preparation for NDEB as well as the working of the new Student Wellness Committee. It would be happy to work with the Dental Student Conference Committee on developing the event program. It has limited financial resources but has many resources available, including space and contacts.
ACFD invited FCDSA to hold its 2017 AGM in conjunction with the ACFD bi-annual meeting in Quebec City. This will be considered later in the meeting.

6.3. American Student Dental Association

Mr. Sohaib Soliman, President of the American Student Dental Association (ASDA), provided an update on recent ASDA activities. He commended FCDSA on the progress made in its first five years.

The presentation touched on the following areas:

Establishment of a career resource centre
Annual Session: February 22-25, 2017, Orlando, FL
Annual National Dental Student Lobby Day: working to integrate activities into ADA lobbying day
National leadership Conference
Goal is to double pre-dental membership to 4000 by 2017
Emphasis on health and wellness
Licensure: Striving to change to a more Canadian-like model

6.4. Canadian Dental Association

Dr. John O’Keefe, Director, Knowledge Networks for the Canadian Dental Association (CDA) gave an update on behalf of the CDA. The written report touched on the following areas:

Mission / Vision / Priorities – these must be set for an organization to function properly.
Strategies / Priority Projects / Key Activities – this is how CDA works towards achieving its goals.
Environmental Scan – this is CDA’s key instrument for identifying significant trends and emerging issues specific to dentistry in order to assess how they may impact the profession, either positively or negatively. CDA does that through an analysis of the political, economic and social environment as well as the health and dentistry environment. CDA’s current environmental scan has identified and prioritized 10 megatrends.

Dr. O’Keefe noted that the world is beyond the wall of your cubicle and that organized dentistry is a way to listen and we communication – connect, engage and advocate.

6.5. Canadian Dental Regulatory Authorities Federation

Dr. Brian Rinehart, President of the Canadian Dental Regulatory Authorities Federation (CDRAF) made a presentation to the Council. The presentation touched on the following areas:

The CDRAF works to normalize the regulatory face of dentistry for Canada.
Issues include trade agreements with other countries (European trade agreement and Trans pacific partnership with the US). With trade agreements come labour mobility issues. Canada France agreement for internal trade means that dentist who gets a license based on that agreement can practice anywhere in Canada.
Four Canadian provinces have fairness commissions (ON, QC, MB and NS) and regulatory authorities are always under the microscope of government.
Dr. Rinehart’s advice to students as they start their practices is to stay within their boundaries.

6.6. CDSPI

Ms. Susan Roberts, Vice-President, Insurance Advisory Services for CDSPI, briefed the Council on CDSPI activities. The presentation touched on the following areas:

CDSPI is pleased to provide support to FCDSA to hold these meetings and congratulates the Council on holding its first planning session.
CDSPI would like to support a mentorship program through the FCDSA. CDSPI holds forums for new dentists including some third and fourth year students.
CDSPI members are the provincial dental associations who participate. Only deal with dentists and dental staff.
Insurance side is there to ensure participating dentists and dental students are covered from risk. Associate coverage is very important.
Certified investment planners to help clients keep more of their money.
Members assistance program available. FCDSA might be able, through its Student Wellness Committee to make this and other CDSPI programs/resources better known and available to students.

6.7. Student Professionalism and Ethics Association

Mr. Michael Hall Jr, Executive Chair of the Student Professionalism and Ethics Association (SPEA) made a presentation to the Council. The presentation touched on the following items:

SPEA is student driven to impress upon the dental practitioners.
SPEA is in 38 of 65 US schools and 2 Canadian schools (Western and Toronto).
SPEA wants to maintain the core membership and try and expand, including in Canada.
Trust is a hallmark of a self-regulated and well-respected profession.
Trust comes with a great deal of responsibility.
Trust can be violated in several ways: acts of commission, omission or ignoring
There is a need for a non-judgmental, open forum for discussing these issues.

7. Strategies for bringing dental students together to discuss key issues

Dr. John O’Keefe, Director and Knowledge Networks, Canadian Dental Association, and Dr. Suham Alexander, Clinical Editor, CDA Oasis, presented several strategies for bringing dental student together to discuss key issues. These strategies will be considered at the Council Planning Session on June 19, 2016, as the Council and its committees work to establish its priorities and activity plans for the coming year.

Here are some notes on the presentation:

The world of associations is in a phase of change as old monopolies are gone or phasing out.
People have other ways to associate with each other than formal associations.
Associations are looking for the best platform where people can connect/associate/build to communication plan to advance what it important to them.
Associations remain fundamental in the business of moving minds.
CDA is an example of changing strategies. It is no longer in the publication business but, rather, in the business of networking and exchanging knowledge. The CDA “campfire” analogy is used since it wants to be where the best stories are told by the best story tellers in a safe environment.
No matter what platform you are using, we are still trying to replicate the basic exchange of information and views. To do this, use different media to reach people wherever they are to bring them together.
CDA has the infrastructure, and, in the servant leadership role, is offering to support FCDSA in its goals of connecting, engaging and advocating.
The key is to find areas of interest and create relevant content.
CDA worked with 2 ethics professors to facilitate the inaugural town hall meeting, with FCDSA and SPEA, where participants discussed 2 cases. The meeting was recorded and posted to the FCDSA website and Facebook page. This is just one example of how new media can help FCDSA meet its goals.

8. Round Table

Council members reported on activities at their schools, as well as issues of concerns. Here are some of the common themes (in no particular order):

Looking for specific FCDSA program(s) that student could work on/contribute to – outside of the two Council positions.
Progress on creating policy/structure for member associations (formalizing FCDSA representation, developing leadership, creating structure and accountability)
Creating more opportunities for student involvement and be more efficient.
Focus on health and wellness / mindful living / social events / sporting events
Outreach programs / volunteer and student run clinics / community service / welcoming everyone / mobile dental units / fund raising for local charities
Help for Syrian refugees
Summer student programs / internships
Humanitarian missions / projects
Welcome events
Creating positive morale / building social and academic support throughout the years
General support for Dental Student Conference

9. Moving Forward

9.1. Review/reevaluation of current goals and objectives

The Council reviewed FCDSA’s current goals and objectives and agreed that they are still valid and should remain unchanged.

Mission: Why does FCDSA exist?

To connect dentistry students in order to foster the sharing of common interests and challenges, advocate as a unified national student voice for the promotion of accessible, optimal dental education and patient care, and provide an avenue to introduce and involve students in organized dentistry.

Vision: Where is FCDSA going?

To be a forum for a nationally integrated community enhancing the student experience in the dental profession.

For the last two years, the Council decided on three main goals and objectives. The Council confirmed that no changes were needed.

Connect: Connecting all students under the FCDSA. Be a meeting place for individual students.

Advocate: Be a credible voice for students at the national level.

Engage: Encourage involvement by dedicated volunteers willing to commit to working together to meet targets and goals.

9.2 New and continuing activities/projects

At the 2015 AGM, four priority activities/projects were identified. It was agreed that these should be revised as follows (edits highlighted in yellow): - HIGHLIGHTING NOT AVAILABLE ON WEB PAGE SO NOTED BELOW

Representation at meetings and events: Represent FCDSA at other national and international meetings. Attendance is contingent on funding being available.

Website: Identify gaps in website content and develop strategies to fill those gaps. Ideas included the PowerPoint presentation, and lists of student awards. The website should be translated, to be completed in mid-2017.

ADDED TO WEBSITE: The website should be translated, to be completed in mid-2017.

Issues Management: Using the website. Facebook and other methods, identify issues of concern and how FCDSA can address them. These might include discussion forums, videos, webinars etc. with panels of specialists.

Finances: Complete the work on the sponsorship package and develop a plan to approach potential sponsors.

Dental Student Conference: Implement the recommendations in the report of the Dental Student Conference Working Group.

ADDED TO DENTAL STUDENT CONFERENCE: Entire item

Student Wellness: Launch the new Student Wellness Committee, publicize the mandate of the Committee and work toward activities/services outlined in the Terms of Reference.

ADDED TO STUDENT WELLNESS: Entire item

10. Areas of focus for the June 19 Planning Session

During the Council Planning Session tomorrow, each committee will refer to the list of priorities activities/projects as well as their general Terms of Reference to plan their activities for next year. The Committees will also be asking for the Council’s input on the “bigger” projects so to speak. This way, the Council has a chance to let each Committee know what they should keep in mind when doing their work. After all, these are committees of the Council, so it is appropriate for the Council to give direction, feedback, and guidance.

The Committees will have an initial meeting to discuss general goals and objectives. The Council will then come back together to give specific notes on several focus areas.

11. Election of Executive

11.1. Candidate Speeches

Candidates for the Executive were invited to make short speeches prior to the election.

11.2. Election

IT WAS MOVED, SECONDED AND RESOLVED that Dr. John O’Keefe and Ms. Monique Bouchard serve as scrutineers for the election.

The following were elected to the Executive:

Khashayar Gharavi, President
Ivy Lin, Vice-President
Kerri-Lyn Chong, Regional councillor - Western Canada
Julie Delcorde, Regional councillor - Central Canada
Kelsey Eatmon, Regional councillor - Eastern Canada

IT WAS MOVED, SECONDED AND RESOLVED that the ballots related to the 2016 Election be destroyed by the scrutineers.

11.3. Resolution Naming Members of the Executive to Operate the Bank Account

One of the duties of members of the Executive is to operate the bank account. This means that they may sign cheques and other banking documents, along with the other signatories appointed in 2013: Dr. Benoit Soucy and Monique Bouchard. For each cheque or banking document, two signatories are required, including at least one member of the Executive.

IT WAS MOVED, SECONDED AND RESOLVED that the following specific individuals be appointed to operate the account based on their election to the Executive of the Federation of Canadian Dentistry Student Associations (FCDSA):

Khashayar Gharavi, President
Ivy Lin, Vice-President
Kerri-Lyn Chong, Regional councillor - Western Canada
Julie Delcorde, Regional councillor - Central Canada
Kelsey Eatmon, Regional councillor - Eastern Canada

12. Operation of the FCDSA Bank Account

In 2012, the Council passed several resolutions to set up its own bank account. As many Council members change at each AGM, it is necessary to provide a Letter of Authority to the bank which provides the name and home contact information for all the members of the Council as well as he names of the authorized signatories.

IT WAS MOVED, SECONDED AND RESOLVED that the Federation of Canadian Dentistry Student Associations (FCDSA) submit to TD Canada Trust the completed document entitled “Listing of or Change to Owners, Directors and/or Officers of a Business”, and the accompanying letter of authorization listing, as required, the members of the FCDSA Council, including each individual’s title and home contact information, their status (current or new member of Council), and whether each is to be listed as just a Council member or as a Council member and official signatory. The letter of authorization shall contain the signature of each Council member.

13. Other Business

There was no other business to discuss.

14. Next Meeting

The Council considered when the next Annual General Meeting should be scheduled. The ACFD has invited FCDSA to hold its next AGM in conjunction with the ACFD meeting in Quebec City in 2017.

IT WAS MOVED, SECONDED AND RESOLVED that, pending confirmation of sufficient funding and agreement on the event program, the 2017 Annual General Meeting of the Federation of Canadian Dentistry Student Associations (FCDSA) be held in conjunction with the Association of Canadian Faculties of Dentistry (ACFD) in a location to be agreed upon. Further, that the FCDSA Executive work with the ACFD to identify roles and responsibilities.

15. Adjournment

Khashayar Gharavi, reelected President, addressed the gathering and thanked everyone for their contributions throughout the day. He expressed special thanks to CDA and CDSPI for their support of this year’s of the days’ prog Shannon Munsie, the outgoing President, for her efforts during the past year.

As there was no other business to discuss, the meeting ended at 4:00 p.m.

Khashayar Gharavi, President

Monique Bouchard, Recording Secretary

AGM minutes 2016