The following resolutions were adopted during the Annual General Meeting of the Federation of Canadian Dentistry Student Associations held June 15, 2013 in the MacDonald Room, Fairmont Château Laurier Hotel, Ottawa, Ontario.

IT WAS MOVED, SECONDED AND RESOLVED that the minutes of the meeting of the Canadian Dentistry Student Associations held June 16, 2012 be approved. 

IT WAS MOVED, SECONDED AND RESOLVED that, in descending order of priority, the following organizations be invited to send one representative to attend the Annual General Meeting of the Federation of Canadian Dentistry Student Associations (FCDSA) as observers:

  • Canadian Dental Association (CDA)
  • CDSPI
  • American Student Dental Association (ASDA)
  • National Dental Examining Board (NDEB)
  • Canadian Dental Regulatory Authorities Federation (CDRAF)
  • Canadian Medical Student Association (CMSA)
  • Student Professional and Ethics Association (SPEA)
  • Emerging Health Leaders (EHL)
  • Central Veterinary Student Association (CVSA)

Funding for travel and accommodation will be provided only if funds are available.  Otherwise, organization representatives are invited to attend at their own expense. 

IT WAS MOVED, SECONDED AND RESOLVED that the Election Protocol dated April 15, 2013 be approved.  

IT WAS MOVED, SECONDED AND RESOLVED that paragraph 7.03 of the General Bylaws of the Federation of Canadian Dentistry Student Associations, dated June 16, 2012 be amended to read as follows: 

7.03      The Executive of the federation is composed of the President, Vice-President, and three (3) Regional Councillors: Councillor of Western Canada, Councillor of Central Canada and Councillor of Eastern Canada, elected by the Council from among the serving members of the Council during the AGM.   

IT WAS MOVED, SECONDED AND RESOLVED that paragraph 9.16 of the General Bylaws of the Federation of Canadian Dentistry Student Associations, dated June 16, 2012 be amended to read as follows:

9.16        Quorum for a meeting of the Council shall be 80% of the total number of member associations.

IT WAS MOVED, SECONDED AND RESOLVED that the title for the current paragraph 14.01 of the General Bylaws of the Federation of Canadian Dentistry Student Associations, dated June 16, 2012 be amended to read as follows: 

FINANCIAL ARRANGEMENTS

IT WAS MOVED, SECONDED AND RESOLVED that a new paragraph be added to the General Bylaws of the Federation of Canadian Dentistry Student Associations, dated June 16, 2012 as follows and that paragraphs of the bylaws be renumbered as required: 

14.02     The banking business of the federation shall be transacted at such bank, trust company or other firm or corporation carrying on a banking business in Canada or elsewhere as the Council may designate, appoint or authorize from time to time by resolution. The banking business or any part of it shall be transacted by an officer or officers of the federation and/or other persons as the Council may by resolution from time to time designate, direct or authorize. 

IT WAS MOVED, SECONDED AND RESOLVED that the Federation of Canadian Dentistry Student Associations (FCDSA) designate TD Commercial Banking as the bank with which FCDSA will transact banking business, as outlined in the form of resolution provided by TD Canada Trust and attached to these minutes as Appendix I, and that such form resolution is approved. 

IT WAS MOVED, SECONDED AND RESOLVED two signatories be required to operate the bank account of the Federation of Canadian Dentistry Student Associations (FCDSA), including at least one member of the FCDSA Executive. 

IT WAS MOVED, SECONDED AND RESOLVED that the following be appointed official signatories for the bank account of the Federation of Canadian Dentistry Student Associations (FCDSA):

  • FCDSA President
  • FCDSA Vice -President
  • FCDSA Regional Councillor - Western
  • FCDSA Regional Councillor – Central
  • FCDSA Regional Councillor – Eastern
  • Appointed signing officer 1
  • Appointed signing officer 2

and that each may sign all cheques and take all such other steps as are outlined in the form of resolution provided by TD Canada Trust and attached to these minutes as Appendix I, and that such form resolution is approved. 

IT WAS MOVED, SECONDED AND RESOLVED that Dr. Benoit Soucy serve as appointed signing officer 1 and that Ms. Monique Bouchard serve as appointed signing officer 2 for the bank account of the Federation of Canadian Dentistry Student Associations (FCDSA). 

IT WAS MOVED, SECONDED AND RESOLVED that a Finance Committee be established consisting of five members of the Council, including the Vice-President, who will serve as Chairperson.  Committee responsibilities will include the following:

  • Development of activity plans and related budgets for the approval of Council.

  • Exploration and securing of sponsorship funding to support proposed activity plans.

  • Presentation of a financial report of all revenues and expenditures to the Council on an annual basis.

Council members Heather Patry (Dalhousie), Athena deBrouwer (Western), Ullas Kapoor (Saskatchewan) and Victor Le (Manitoba) will serve on the Finance Committee.  The incoming Vice-President will serve as Chairperson. 

IT WAS MOVED, SECONDED AND RESOLVED that, subject to the availability of funding, the FCDSA Executive seek invitations to attend meetings with the following organizations during 2013-2014 to represent the FCDSA:

  • CDA
  • CDSPI
  • NDEB
  • ASDA Annual Session
  • National leadership Conference

IT WAS MOVED, SECONDED AND RESOLVED that an IDSC Feasibility Working Group be established consisting of three Council members. Working Group responsibilities will include the following: 

  • Contact previous International Dental Students Conference (IDSC) organizers to obtain input and determine need for/reaction to possible FCDSA involvement in future IDSC.
  • Consider the feasibility, implications and logistics related to FCDSA involvement in the IDSC beginning in 2015 or 2016.
  • Develop a plan of action for consideration at the next AGM. 

Council members Toufic Boulos (Montreal) – Chairperson, Reza Entezarion (UBC) and Dacre Hamilton (Saskatchewan) will serve on the Working Group.   

IT WAS MOVED, SECONDED AND RESOLVED that a FCDSA Website Development Team be established consisting of three members of Council.  The Website Development Team responsibilities will include the following:

  • Develop a timeline for the development of the website
  • Obtain support and advice from CDA and CDSPI
  • Materialize the website
  • Conduct the survey
  • Development website material

Council members Linda Lan (Alberta), Toufic Boulos (Montreal) and Evgeniya Kazachenko (Alberta) will serve on the Development Team. The incoming President will name a Chairperson. CDA and CDSPI will provide staff support and advice. 

IT WAS MOVED, SECONDED AND RESOLVED that a Working Group be established consisting of three Council members to develop a PowerPoint presentation to be modified by respective member associations for presentation to new and current students of member associations at the discretion of the members associations.  The presentation will include the Federation mission as well as short and long-term goals. The presentation should be ready for distribution by August 12, 2013.

Council members Pier-Mathieu Gagnon (Montreal), Victor Le (Manitoba), and Hayley Faulkner (Toronto) will serve on the Working Group. The incoming President will select a Chairperson.

IT WAS MOVED, SECONDED AND RESOLVED that the followed be elected for a one-year term to end at the completion of the next Annual General Meeting:

  • President    Shannon Munsie (Western)
  • Vice-President     Toufic Boulos (Montréal)
  • Regional Councillor – Eastern     Heather Patry (Dalhousie)
  • Regional Councillor – Central     Victor Le (Manitoba)
  • Regional Councillor – Western     Jay Chan (UBC)

IT WAS MOVED, SECONDED AND RESOLVED that the following specific individuals be appointed to operate the account based on their election to the Executive of the Federation of Canadian Dentistry Student Associations (FCDSA):

  • Shannon Munsie (Western), President
  • Toufic Boulos (Montréal), Vice-President            
  • Jay Chan (UBC), Regional councillor  - Western Canada
  • Victor Le (Manitoba), Regional councillor  - Central Canada
  • Heather Patry (Dalhousie), Regional councillor - Eastern Canada